Constitution of the American Society of Plant Biologists Environmental and Ecological Plant Physiology Section
ARTICLE I. NAME
The name of this organization shall be the Environmental and Ecological Plant Physiology Section of the American Society of Plant Biologists (EEPP).
ARTICLE II. PURPOSES
The purposes of this organization are to encourage the growth of ecological and environmental plant physiology and to promote the general welfare, good fellowship and creative interactions among plant biologists focusing on the wide range of linkages among plant physiology and ecology and/or the environment.
ARTICLE III. MEMBERSHIP
- All members of the American Society of Plant Biologists in sympathy with the purposes of this Section shall be eligible for membership in the Environmental and Ecological Plant Physiology Section.
- All individuals who are not members of the American Society of Plant Biologists but who are in sympathy with the purposes of the Environmental and Ecological Plant Physiology Section are eligible to become members.
- Individuals eligible under the provisions of sections 1 or 2 of this Article shall be considered members upon payment of dues of five dollars (US$) per membership year.
ARTICLE IV. MEETINGS
- There shall be a minimum of one meeting each calendar year.
- The logistics of this meeting shall be determined by the Executive Committee.
- Other meetings may be held at such times and places as may be determined by the Executive Committee, with input from the Advisory Committee.
- An Annual Business Meeting will be conducted and action taken by participating Section members during that meeting is final and need not be submitted to the Section as a whole for ratification.
ARTICLE V. OFFICERS AND DUTIES
- An Advisory Committee will be formed with a minimum of three and a maximum of five members including (1) one Graduate Student or Postdoctoral Researcher, (2) the Immediate Past Chair of the EEPP Executive Committee, (3) if appropriate, the elected member of the Council/Membership Committee of the American Society of Plant Biologists and (4) up to three ad hoc members preferably selected from leadership of complementary societies and/or ASPB Sections. The members of the advisory committee serve for one year and can be renewed on an annual basis; the exceptions to this are (1) the Past Chair who serves for only one year and can then, by decision of the Executive Committee, be re-appointed as an ad hoc member and (2) the member appointed as the member of the Council and Membership Committees of ASPB, who, if not a member of the Executive Board must serve on the Advisory Board for the duration of their time on the ASPB Committees (see below). Selection of the Advisory Committee members is performed by nomination and vote of the Executive Committee and Past Chair.
- The Core Officers of this organization shall be the Chair, Vice-Chair, Secretary/Treasurer, and Outreach Officer. These officers (but see ARTICLE VI. REPRESENTATION IN OTHER ORGANIZATIONS) will serve on the Executive Committee of the Section and shall carry on any business of the Section which may require action between Annual Business Meetings.
- The Secretary-Treasurer and the Outreach Officer each serve for two years and then assume the office of Vice-Chair. Elections for the Secretary/Treasurer and Outreach Officer will occur in alternating years. The Vice-Chair ascends to Chair after one year. New officers shall start their term on Oct. 1 of the year elected.
- Elections for each position will continue to occur in alternating years. Prior to a position being filled, the responsibilities for each officer position will be carried out either by the Advisory Committee or an appointee made by the Advisory Committee. Elections we be held according to the following:
- The Executive Committee shall present to the membership a slate of nominations for the office to be filled. Any member of the society at large may suggest nominations or self-nominate for the office to vacated that election year.
- Before their names are placed on the ballot, 1) by August 1, the nominee shall include a curriculum vitae and one- page cover letter which provides the consent of the nominees for all offices. 2) The Advisory Committee must approve all nominees
- No later than one month after the Annual Business Meeting, the Secretary/Treasurer shall send to the members the election ballots. These shall contain the names of the members who have been nominated and agreed to serve if elected, their institutional affiliation, and a short biographical sketch. Names will be placed on the ballot in alphabetical orders. Balloting shall be completed no later than September 1.
- If only one candidate for an office has been nominated as prescribed in (A) above, the Secretary/Treasurer, in consultation with the other Executive Committee and Advisory Committee members, shall declare the candidate elected to that office.
- The newly elected or appointed member will be announced to the membership no later than September 15.
- Shall a member of the Executive Committee become unable to fulfill their duties in good faith, they may resign and appoint an interim member of the EEPP section to serve in their place until October 1 of the respective year. The interim Executive Committee member may become a full member and serve out the duration of their position upon a special election procedure at the annual business meeting.
ARTICLE VI. REPRESENTATION IN OTHER ORGANIZATIONS
A member of the EEPP Section will be decided by the Executive Committee every three years to represent the section on the Council of the American Society of Plant Biologists. In the event that the Executive Committee is unable to agree on the Council/Membership Committee member, the Executive Committee must submit the names of two individuals for vote by the Executive and Advisory Committees. In the event that a winner is still not decided, an election of all EEPP members will be required to determine the winner. This elected person must also be a member of the ASPB prior to assuming their role within ASPB and will be limited to a single three-year term in office. If the person appointed is not a member of the Executive Committee she/he will also serve on the EEPP Advisory Committee.
ARTICLE VII. AMENDMENTS
Proposed amendments to the Constitution must be submitted in writing to the Secretary/Treasurer no later than two months prior to the Annual Business Meeting. Such proposals shall be reviewed by the Executive Committee, and placed on the agenda for consideration at the Annual Business Meeting. A two-thirds majority of Section members present shall be required to pass any proposed amendment.
ARTICLE VIII. OTHER MATTERS
Section decisions regarding student stipends, awards, and similar expenditures will be decided at the Annual Business Meeting by the membership at large or, if necessary, by the Executive Committee if action is required before the next business meeting. Once established, section traditions and policies will remain in place until explicitly altered at the Annual Business Meeting, or in writing with the membership.